Employment Opportunities

Thank you for your interest in the Kentfield Fire Protection District.

Kentfield Fire Protection District is an equal opportunity employer.

Kentfield Fire Protection District Invites Applications for the Position of:


Defensible Space Seasonal Firefighter (2020)

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Application Period: Continuous

The District is anticipating the need for seasonal firefighters this year. 

  • Defensible Space Inspector: The Defensible Space Inspector will conduct professional work in fire prevention or other related work. Examples of work tasks include but are not limited to one or more of the following:
    • Perform defensible space inspections in accordance with Public Resources Code Section 4291.
    • Increase awareness, knowledge and actions implemented by individuals and communities to reduce human loss and property damage from wildfires, such as defensible space and other fuels reduction activities, fire prevention and fire safe building standards.

Minimum qualifications at time of appointment include:

  • 18 years of age
  • High School Diploma or G.E.D.
  • Current Professional Provider CPR card
  • Valid, non-restricted California Driver’s License

Desirable Qualifications:   

  • Successful completion of Marin County Wildland Academy or California (Cal Fire) Wildland Certificate or other training as approved by the District
  • FF 1 Academy Certification
  • Valid CA. EMT License
  • Current firefighting and EMS experience
  • College Fire Science studies

Knowledge, Skills and Abilities:

  • Ability to learn firefighting tactics and EMS techniques
  • Ability to learn the operation and maintenance of equipment
  • Ability to understand and follow oral and written instructions
  • Ability to communicate effectively

Testing and Eligible List: 

Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.

Compensation, $15.00 - $22.50 hourly (depending on experience). Schedules may vary. The District will use a 40-hour workweek for D-Space inspectors. Schedules may be adjusted to fit the needs of the district. This is a non-benefit position.

How to apply:  

Interested candidates complete the application of employment at www.kentfieldfire.org Candidates must submit a completed application, a letter of intent, and resume to the Administration Office at Administration@KentfieldFire.org. The subject line should read: 2020 Seasonal Firefighter Program.


 

FIRE DISTRICT ADMINSTRATIVE ASSISTANT

Application Period: CLOSED

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The Administrative Assistant position of the Kentfield Fire District has job duties that include a full scope of office and support services. The Administrative Assistant must exercise a high degree of initiative and independent judgment in performing confidential and complex secretarial work related to the daily operations of the District with emphasis on assuring efficient operation of the District’s business office. This position also provides general and confidential secretarial support to the Fire Chief.

Typical responsibilities include processing District payroll; accounts payable and receivables; receiving phone calls and answering inquiries from the public courteously and efficiently; serving as the receptionist for visitors; processing building plan permits and accepting building plan documents for processing by appropriate District staff; preparing  and distributing correspondence and memorandums; sets up and maintains a variety of office files and records for the completion of reports and projects; compiling statistical, budgetary, inventory, payroll, timekeeping, and purchasing data and compiles reports as required;  performing routine clerical tasks such as filing, duplicating, photocopying and assembling bulk mailing and Board meeting packets.  The Administrative Assistant works under the direction of the Fire Chief.

Required Skills: Proficiency with Microsoft Office and QuickBooks software as well as knowledge of proper English, spelling, grammar, composition and basic mathematics is required. Ability to learn, interpret, explain and apply Kentfield Fire District policies and procedures. Good written, oral communication and interpersonal skills are essential.

Experience: Any combination of experience and training that would likely provide the required knowledge and abilities is important. A typical way to obtain the knowledge and abilities would be to possess the equivalent of four years of significant, directly related and progressive clerical experience related to administrative support, public contact, finance, public safety, or a related field. Municipal experience is advantageous.

These specifications are only intended to present a descriptive summary of the range of duties and responsibilities of the District’s Administrative Assistant. Therefore, specifications may not include all duties performed by the Administrative Assistant.

 

JOB DESCRIPTION

The Administrative Assistant position of the Kentfield Fire District has job duties that include a full scope of office and support services. The Administrative Assistant must exercise a high degree of initiative and independent judgment in performing confidential and complex secretarial work related to the daily operations of the District with emphasis on assuring efficient operation of the District’s business office. This position also provides general and confidential secretarial support to the Fire Chief.

EXAMPLES OF DUTIES

  • Receives and screens phone calls and visitors for the Fire Chief and shift personnel providing information and resolving complaints. 
  • Prepares District payroll for processing; collects and maintains payroll information for verification with District log and employee time cards.  Maintains vacation and sick leave records.
  • Types letters, reports, statistical data, grant applications and memoranda.
  • Serves as receptionist for the Fire Chief and other staff by personally assisting callers and visitors and referring inquiries as appropriate.
  • Prepare and distribute all correspondence and information to appropriate personnel.
  • Initiate service agreement(s) for office equipment and make arrangements for service and repairs as necessary.
  • Provides a variety of confidential secretarial support to district administration including         transmitting information, maintaining calendars, arranging for meetings and keeping informed of pertinent issues and office administration activities as needed.
  • Provides staff support to the elected Board of Directors which includes posting agendas for such meetings following the Brown Act procedures, attending meetings, taking, producing and distributing minutes.
  • Arranges for meetings, prepares materials and minutes of such meetings and follows up on actions of the Board as needed.
  • Uses computer word processing, calendars, e-mail, internet access and spreadsheet software to prepare a variety of correspondence, reports, contracts, policies, procedures and other documentation from brief instructions and coordinates and distributes these communications as appropriate.
  • Sets up and maintains a variety of office files and records for the completion of reports and projects.
  • Compiles statistical, budgetary, inventory, payroll, timekeeping, and purchasing data and compiles reports as required.
  • Performs routine clerical tasks such as filing, duplicating, photocopying and assembling bulk mailing and Board meeting packets. 
  • Processes and reconciles simple financial transactions and maintains accounts receivable and accounts payable claims including checking for adequacy of funds.

EMPLOYMENT STANDARDS

Experience 

Four years of increasingly responsible clerical work which has included at least one year of experience providing executive level secretarial support including some knowledge of government organizations which demonstrates possession of the knowledge and ability requirements. This assignment may require a detailed background investigation prior to appointment.

Knowledge

  • Standard office administrative and secretarial practices and procedures.
  • The use of standard office equipment including computerized word processing, financial and spreadsheet software and hardware.
  • Business English, including spelling, grammar, punctuation and the format for business correspondence and reports.
  • Effective oral and written communication techniques.
  • Record keeping, report preparation, filing methods and records management techniques.
  • Business arithmetic and basic budgetary principles and practices.
  • Basic organization and function of public agencies, including the role of an elected official and appointed commissions and committees.
  • Fire District governmental structure and departmental organization, policies and procedures.
  • Account clerical procedures related to the processing, reconciling and recording of            financial records and transactions and their policies.
  • Procedures and forms related to processing payroll records.
  • Preparing documents and assisting designated external auditor in preparing annual District financial audit.

Ability to

  • Work independently and exercise sound judgment in making office administration and executive support decisions.
  • Record information accurately and prepare reports as appropriate.
  • Communicate effectively in English both verbally and in written form sufficient to convey information and instructions to the public and other employees in situations requiring tact, courtesy, and poise.
  • Read and comprehend technical material and directives as needed.
  • Compose correspondence and take meeting minutes from marginal notes.
  • Retain and recall information to respond to inquiries and to efficiently search files and retrieve data as required.
  • Adjust to changes in workload and assignments.
  • Monitor departmental contracts and budget accounts including routine expenditures and performing tracking as appropriate.
  • Set up and maintain routine, confidential administrative and financial records, logs and files.

Working Conditions

Work is performed in a typical office setting. Specified assignments may require setting up boardrooms and attendance at off-hours meetings.

Physical Demands

The physical demands conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

Mobility to work in an office setting, use standard office equipment such as personal computer, including word processing and database software, calculator, copier, and fax machine; hand to eye coordination and hand flexibility to perform typing for extended periods of time; hearing and speech to converse in person and over the telephone and to address groups; and vision to read printed materials and a computer screen. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The noise level in the work environment is quiet to moderate noise; however, noise levels are occasionally loud for brief periods as the office is located within a fire station facility.  Stamina to work effectively with multiple demands and sometimes under tight deadlines.

Salary Range

$5125 to $6270 mo. DOQ

40 Hours per week, plus benefits

Benefits (Subject to eligibility requirements)

  • California Public Employees Retirement System (CalPERS)
  • Health, Dental and Vision insurance coverage
  • Vacation, Holiday and Sick Leave 

 

Application and Selection Procedure:

To apply for the position, please submit the following to the Fire District office by Friday, January 31, 2020 by 5:00 pm:

  1. Cover letter
  2. Detailed resume
  3. District employment application form 

All required application documents are available from the Kentfield Fire District website or at the Fire District office. Resumes will not be accepted in lieu of the District’s official application forms. All applications will be reviewed to select those applicants whose training and experience most closely match the requirements of this position. A limited number of qualified applicants possessing the most desirable qualifications may be invited to participate in the subsequent phase of the evaluation process which may include interviews, written exercises or simulated work problems. Meeting the minimum qualifications does not guarantee advancement in the selection process. Postmarks not acceptable.

Kentfield Fire District
1004 Sir Francis Drake Blvd.
Kentfield, CA 94904

www.kentfieldfire.org

(415) 453-7464


There is a no tobacco use policy in effect for District employees. The Fire District will require documentation of the legal right to work in the United States as required by the Immigration Reform and Control Act upon hire. The District will require the applicant to undergo a detailed background investigation prior to appointment. With prior notice to the Fire Chief regarding testing or job performance modifications, the District will make every attempt to offer reasonable accommodations for qualified applicants and employees with disabilities. Information contained herein is subject to change and does not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

THE KENTFIELD FIRE PROTECTION DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

Attachments:
Download this file (Kentfield Fire District Application.pdf)Kentfield Fire District Application.pdf[ ]1919 kB

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1004 Sir Francis Drake Blvd
Kentfield, CA 94904
(415) 453-7464
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